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How to Budget for Event Technology Rental?

Budgeting for event technology rental starts with defining your event goals, then taking an inventory of what equipment you need, such as iPads, laptops, screens, and sound systems. Costs are driven by equipment type and quantity, event duration, delivery and setup, and technical support, with labor typically making up 30 to 50 percent of an AV budget. Add a contingency fund of 10 to 15 percent for unexpected costs, and compare quotes from several rental providers before booking, since the cheapest quote is not always the best value.

Attendees gathered at a tech event during a presentation

How to Plan Tech Events in 2025

Planning a tech event in 2025 is more than arranging schedules and booking venues, it’s about creating an experience that